Applying for special consideration and deferred final assessment
If you have been adversely affected by acute illness or by exceptional circumstances beyond your control, you may apply for special consideration. The outcome of your application will depend on your case and the type of assessment but mark adjustments shall not be made under any circumstances. Details of possible outcomes are provided below.
If you wish to apply for special consideration, you must do so following the application procedures outlined below, and apply within the stipulated timeframe.
Who can apply?The eligibility for special consideration is stated in the university policy. The policy covers all coursework students whose work during a teaching period or whose performance in an examination or other assessment has been affected by acute illness or other exceptional cause beyond their control.
The accepted causes are:
- acute illness - e.g. hospital admission, serious injury, severe asthma, severe anxiety or depression. Does not include minor illness such as a mild cold.
- loss or bereavement - e.g. death of a close family member, family relationship breakdown.
- hardship/trauma - e.g. victim of crime, sudden loss of income or employment, severe disruption to domestic arrangements.
- those students demonstrating relevant obligations to military or jury service or service to emergency services such as the Country Fire Authority, and
- elite athletes registered with Monash Sport's athlete support program participating in a key event will be eligible to apply for special consideration.
Supporting documentation can include:
- evidence provided by medical practitioners. Medical certificates must state that you were unfit to sit the examination on the relevant date or unable to complete work for assessment on or before the relevant date;
- evidence provided by other professionals who are registered with a professional body, such as social workers, lawyers and psychologists. Such certificates must state that you were unfit or unable to sit the examination on the relevant date or complete work for assessment on or before the relevant date;
- death notice or certificate;
- a police report;
- written statements and statutory declarations from students or relevant people;
- notification including the start and finish dates of Defence Reserve Service from the Defence Reservist's Military Unit;
- notification of jury service commitments from the Juries Commissioner's Office;
- notification of obligations to emergency services from organisations such as the Country Fire Authority; or
- notification of participation in a key sporting event from Monash Sport's elite athlete support program.
Application processAll applications for special consideration must be made using the University's standard application forms.
Special consideration for in-semester assessmentLodgement Applications for assessments tasks undertaken during semester (ie. not for an end of semester examination) must be requested using the standard application form (pdf, 40kb) ) no later than two University working days after the due date of the affected assessment. The form should be lodged with the general office of the department in which the unit is taught and should be submitted with appropriate documentation. The same process applies to students who apply for in-semester special consideration for level 1 units.
Double degree students Students should lodge the application for in-semester special consideration with the faculty in which the unit is taught, not with the faculty that manages the double degree. For units taught by engineering, the procedures outlined above should be followed. For units taught by another faculty, please check that faculty's website for application procedures.
Special consideration for end of semester examinations/deferred final assessmentLodgement
The End-of-semester exam Special Consideration application form (pdf, 204kb) accompanied by the appropriate evidence is to be submitted to the Engineering Faculty Office, Clayton campus, the School of Applied Sciences and Engineering Office, Gippsland campus or the School of Engineering Office, Sunway campus. The application form will be stamped or signed upon receipt and returned to the student as verification. Appropriate evidence and documentation must be provided by the applicant.
Students must lodge applications for special consideration, with the appropriate documentation and evidence, no later than two working days after the student's last scheduled examination. Students may lodge an application for early approval of a deferred examination no later than 5 University working days prior to the examination for which special consideration is sought. Students who make early applications will be notified of the outcome at least 24 hours prior to the scheduled final examination for which special consideration is sought.
If you have completed your final examination or end of semester assessment task you will not be eligible for deferred final assessment.
Double degree students
Students should lodge the application with the managing faculty, irrespective of the teaching faculty for the unit for which the application is being made. This means that students undertaking double degrees with Commerce, Law or Biomedical Science should lodge their application with the Faculty of Business and Economics, Faculty of Law or Faculty of Medicine, Nursing and Health Sciences as appropriate.
Distance education students
Students should post the application and supporting documentation to the following address:
Student Services Officer
Faculty of Engineering
Monash University VIC 3800
The date of lodgement will be determined by the postmark, not by the date received.
If your deferred final assessment application is granted, the result of that assessment will be final. No further deferral or delay of deferred final assessment is possible.
An incomplete result such as DEF (deferred) or WH (withheld) does not satisfy unit prerequisites. This means that you may not be able to undertake units that require a unit with an incomplete result as a prerequisite until the result of the unit is finalised. This may limit your choice of units in the coming semester.