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Special consideration

Eligibility

A student whose work during a teaching period or whose performance in an examination or other assessment has been affected by acute illness or other exceptional cause beyond their control may apply in writing to the relevant Faculty for special consideration.

The accepted causes are:

  • serious illness or psychological condition e.g. hospital admission, serious injury, severe asthma, severe anxiety or depression. Does not include minor illness such as a mild cold.

  • loss or bereavement e.g. death of a close family member, family relationship breakdown.

  • hardship/trauma e.g. victim of crime, sudden loss of income or employment, severe disruption to domestic arrangements.

In addition,

  • those students demonstrating relevant obligations to military or jury service or service to emergency services such as the Country Fire Authority, and

  • elite athletes registered with Monash Sport's athlete support program participating in a key event will be eligible to apply for deferred exams.

Application Process

All applications for special consideration must be made using the University’s standard application form.

The application form  accompanied by the appropriate evidence is to be submitted to the Faculty of Engineering general office (ground floor, building 72). The application form will be stamped upon receipt and the stamped cover sheet will be returned to the student as verification. Appropriate evidence and documentation must be provided by the applicant. Documentation can include:

  • written statements and statutory declarations from students or relevant people;

  • evidence provided by professionals who are registered with a professional body, such as social workers, medical practitioners, lawyers and psychologists;

  • death notice or certificate; or

  • a police report.

Certificates signed by family members are not acceptable. Medical certificates will be accepted, but a medical statement will not suffice. (A medical certificate will confirm that the doctor has examined you and found you to be ill, whereas a medical statement will state that you claim to have been ill on a prior occasion. Consulting your doctor at the time of the illness is recommended.)

Students must lodge applications for special consideration, with the appropriate documentation and evidence, no later than two working days after the student’s last scheduled examination.

Outcomes

Special consideration is not automatically granted. If approved, the special consideration may be granted in the form a deferred examination. A mark adjustment will not be made under any circumstances. If a deferred examination is granted, this will be shown as a Def grade in your examination results. Students who are granted a deferred examination should check the examinations timetable for details. Students who are granted a deferred examination should check the examinations timetable for details.

Further information: Special Consideration Policy and Supplementary & Special (Deferred) Examinations