Special consideration
Eligibility
A student who has been affected by acute illness or other exceptional cause beyond their control may apply in writing to the relevant Faculty for special consideration for in-semestser assessment or an end of semester examination. The accepted causes are:
- serious illness or psychological condition - e.g. hospital admission, serious injury, severe asthma, severe anxiety or depression. Does not include minor illness such as a mild cold.
- loss or bereavement - e.g. death of a close family member, family relationship breakdown.
- hardship/trauma - e.g. victim of crime, sudden loss of income or employment, severe disruption to domestic arrangements.
In addition,
- students demonstrating relevant obligations to military or jury service or service to emergency services such as the Country Fire Authority, and
- elite athletes registered with Monash Sport's athlete support program participating in a key event will be eligible to apply for deferred exams
Supporting documentation
Suitable documentation must be submitted with the application form. Suitable documentation includes a medical certificate, evidence provided by other professionals who are registered with a professional body (eg. social worker, lawyer, psychologist), death notice/certificate, police report. A more complete list of acceptable documentation can be found in the Monash University special consideration procedures.
Certificates signed by family members are not acceptable. Medical certificates will be accepted, but a medical statement will not suffice. (A medical certificate will confirm that the doctor has examined you and found you to be ill, whereas a medical statement will state that you claim to have been ill on a prior occasion. Consulting your doctor at the time of the illness is recommended.).
Application process
All applications for special consideration must be made using the University's standard application forms.
Special consideration for in-semester assessment
Lodgement
All applications for assessments tasks undertaken during semester (ie. not for an end of semester examination) must be requested using the appropriate application form no later than two University working days after the due date of the affected assessment. The form should be lodged with the general office of the department in which the unit is taught and should be submitted with appropriate documentation. Students who apply for in-semester special consideration for level 1 units should submit the completed application form to the Engineering Faculty Office. The completed cover sheet will be stamped or signed and returned to the student, the form will be recorded and forwarded to the unit leader for consideration and the student will be notified by email (to the Monash student email address) of the outcome.
Double degree students
Students should lodge the application for in-semester special consideration with the faculty in which the unit is taught, not with the faculty that manages the double degree. For units taught by engineering, the procedures outlined above should be followed. For units taught by another faculty, please check that faculty's website for application procedures.
Special consideration for end of semester examinations
Lodgement
The application form accompanied by the appropriate evidence is to be submitted to the Engineering Faculty Office, Clayton campus, the School of Applied Sciences and Engineering Office, Gippsland campus or the School of Engineering Office, Sunway campus. The application form will be stamped or signed upon receipt and returned to the student as verification. Appropriate evidence and documentation must be provided by the applicant.
Students must lodge applications for special consideration, with the appropriate documentation and evidence, no later than two working days after the student's last scheduled examination. Students may lodge an application for early approval of a deferred examination no later than 5 University working days prior to the examination for which special consideration is sought. Students who make early applications will be notified of the outcome at least 24 hours prior to the scheduled final examination for which special consideration is sought.
Students who complete the final examination are not eligible for special consideration.
Double degree students
Students should lodge the application with the managing faculty, irrespective of the teaching faculty for the unit for which the application is being made. This means that students undertaking double degrees with Commerce, Law or Biomedical Science should lodge their application with the Faculty of Business and Economics, Faculty of Law or Faculty of Medicine, Nursing and Health Sciences as appropriate.
Distance education students
Students should post the application and supporting documentation to the following address:
Student Services Officer
Faculty of Engineering
Monash University VIC 3800
The date of lodgement will be determined by the postmark, not by the date received.
Outcomes
Special consideration is not automatically granted. The faculty who teaches the unit will notify students by email of the outcome of their application for end of semester examination. If approved, the special consideration for end of semester examinations will be granted in the form of a deferred examination. A mark adjustment will not be made under any circumstances. Students who submit an early application for end of semester examinations will be notified prior to the examination by email. If a deferred examination is granted, this will be shown as a Def grade in your examination results. Students who are granted a deferred examination should check the examinations timetable for details.
Forms
- In-semester Special Consideration application form
- End-of-semester exam Special Consideration application form
The above information is based on the Monash University policy and procedures for Special Consideration and it is the student's responsibility to read and understand the information to be found at:
- Special consideration policy
- Special consideration procedures
- Supplementary and special (deferred) examinations
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