Branch re-enrolment

Manual re-enrolment for level one students
Branch selection process and schedule
Changing your enrolment
Course maps
Course transfer
Discontinuing from your course
Exclusion
Failure to re-enrol
Intermission
International students
Proxy enrolment

Re-enrolment for level one students

Students in level one of the following courses at Clayton will be undertaking branch selection at the end of the year and will re-enrol after being transferred into their engineering branches:

• Bachelor of Engineering 0032 (level one students)
• Bachelor of Arts/Bachelor of Engineering 0116 (level one only)
• Bachelor of Commerce/Bachelor of Engineering 0548 (level one only)

Branch selection process and schedule

Current level one students will need to complete a branch preference form (due 5 October 2007), which requires them to indicate three preferences for their branch of engineering study next year. These preferences will be entered into a computer program which will match students' preferences against their academic results, the criteria for admission to each branch and the number of places available in each branch. The program will allocate students to a branch of engineering. Before you re-enrol, you can find out online to which branch you have been admitted. The date, time and url for the branch allocation website is to be advised.

Changing your enrolment

Once you have been enrolled in your branch, you will be able to use WES to add and discontinue units. You should still seek course advice for enrolment changes however you no longer need to submit a manual unit enrolment amendment form. WES dates for enrolment changes are located online.

Course transfer

If you want to transfer to another course next year you must re-enrol into your current course and lodge an Application for course transfer with the faculty managing the course. Applications for course transfer are generally considered at the same time as those of new applicants. Students wanting to transfer into double degrees offered with the Faculties of Art and Design, Business and Economics, Law and Medicine, Nursing and Health Sciences should lodge their application with these faculties by the respective application closing date. For details of the minimum eligibility criteria to transfer, please contact the faculty managing the course.

Discontinuing from your course

If you want to discontinue from your course you will need to complete and lodge an Enrolment amendment form available from the Engineering Faculty Office or online via WES. Students who have not re-enrolled by 19 December 2007 will be discontinued by the faculty as ‘failed to re-enrol’.

Exclusion

Students who may be liable for exclusion should undertake the normal re-enrolment for their course. Any enrolment will be provisional subject to the exclusion process. Hearings will be held in late January 2008. Students who are expected to attend a hearing will be contacted with the date and time. Please keep your address details up to date via WES, as students who do not respond to the Academic Progress Committee (APC) will be excluded automatically. For more information regarding exclusions please check the current year Student Resource Guide.

Failure to re-enrol

If you do not complete your re-enrolment you will lose your place in your course and will be discontinued on the student database as ‘Discontinued 34 - failed to re-enrol’. If you wish to re-apply for admission in 2007 you will need to apply through Monash International or through VTAC (if you are a local student).

If you are receiving financial assistance from the government or are studying on a student visa, this may be cancelled as a result of being discontinued from your course.

Intermission

If you wish to take intermission from your studies, contact your faculty to obtain and lodge an Application for intermission. If you are only taking intermission for one semester you must re-enrol for the other semester. If you are currently on intermission you must re-enrol for next year regardless of whether you will be returning to study in semester one or semester two 2008. Any semester(s) granted as intermission are counted as part of the total time limit for your course. For example, if you commenced a four-year Bachelor of Engineering in 2006, you must complete the program by the end of 2013. If you take a one-year period of intermission during this time, you will still be expected to complete your program by the end of 2013.

International students

As a general rule, international students are required to enrol in 24 credit points each semester. There are limited grounds under which you may enrol in less than 24 (but no less than 18) credit points in a semester. These include:

• Student was granted advanced standing and unit availability or course progression rules do not permit an enrolment of 24 credit points
• Due to course structure or progression rules, student is unable to enrol in units to a value of 24 credit points
• Student has completed a summer of winter semester unit(s) in the semester preceding the current academic year
• Student is facing academic difficulty
• Student is facing illness or exceptional personal circumstances (appropriate documentation must be supplied)
• Student is in their second last semester and has more than 24 credit points to course complete.

These grounds must be approved by your course adviser using a ‘Permission to enrol in less than full-time load’ form. The form is completed by your course adviser and submitted to the faculty for approval. A letter confirming the outcome of the application will be sent to your postal address or emailed to your student account. You should keep this letter in case you are required to justify your under-enrolment to DIAC.

Please note that the faculty is required to run regular audits of international student enrolments. Students who are underloaded without permission will be requested to contact the faculty immediately to amend their enrolment.

Proxy enrolment

If you cannot attend the university in person on either re-enrolment day, you can appoint a proxy. A proxy is someone who:

• attends and completes most of the enrolment process on your behalf
• has your written authority to enrol
• may be a parent, relative or friend.

Your proxy must bring to re-enrolment an Authorisation for proxy enrolment form signed by you and your proxy, plus a list of units you wish to undertake and any other relevant instructions for re-enrolment.